Privacy and Cookie Policy
Policy last updated: 10/04/2024
Our contact details: Emily Harris Photography (Emily Harris Photography, Emily Harris, EHP, or “we”, “our”, “us”) contact can be made via telephone on via the contact page or via email at emilyharris.ph{***}@gmail.com.
This privacy notice was last updated 10/04/2024
Summary
Emily Harris Photography is the data controller and is responsible for your personal data.
This policy should inform you with information on how we look after your personal data when you contact us, interact with us, or visit or make use of our websites (our ‘website’, ‘site’ or ‘sites’) (regardless of where you visit them from) and tell you about your privacy rights and how the law protects you.
Use of our website includes accessing, browsing, or registering to use our sites.
We collect data to primarily converse with you on services EHP offers and to provide you with the services you requested. This policy details how we ensure the information we have is kept secure and how you can request access, deletion, rectification, restriction, transfer, withdraw consent and make a complaint.
Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements and policies. When you leave our site, we encourage you to read the privacy notice of every website you visit.
EHP may update the privacy notice at any time without notice, please check back regularly so you’re aware of any changes. This privacy policy is subject to our website terms which can be found on each page of the website in the footer.
1. What data do we collect, and why?
EHP will only collect the minimum amount of information and data we need in order to communicate with you, to ensure that our website functions correctly and efficiently, to provide services you have requested or to fulfil a employee/employer or contractor relationship.
Data we can and do collect, through our website or company, including the following but not limited to:
– Identity Data; can include first name, last name, title, date of birth and gender, necessary employee or contractor information.
– Contact Data; can include home and/or work address, next of kin details for emergencies, email address and telephone numbers.
– Location - we may collect your location data through your IP address.
– Employment related information - job title, company, business contact information, CV and employment application.
– Information about your health – in some cases, we may collect information which is categorised as health data such as in respect of accessibility to shoots or accessibility to documents and other materials, locations respectively.
– Usage data /Browsing behaviour; when you visit our site we may collect information about your online browsing behaviour and any devices you have used to access our site (including your IP address, browser type and mobile device identifiers).
– Equality and Diversity – You may choose to share information about your ethnicity, sexuality or beliefs with us for inclusion purposes.
This information will be treated as highly confidential.
– Financial Data for employment/contractors; this may include bank account and payment details.
– Transaction Data; includes details about payments to and from you and other details of services you have subscribed to, from/with us, or through our authorised third parties.
– Technical Data; includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
– Opinion - we may also contact you to ask you to take part in voluntary surveys to hear your opinion of current services or of potential new services on offer. If you choose to take part in these surveys, we will collect the information you provide. We also collect data you provide in emails and phone calls for example, your questions to us.
This data may be collected when you use our website, submit information/content via the EHP website, complete a company survey, or by communication to us by email, phone and by reasonable other means. We also collect, use and may share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your Personal Data so that it can directly or indirectly identify you, we treat the combined data as Personal Data which will be used in accordance with this privacy notice. For employees or contractors, sub-contractors we keep secure personal data needed to contact you, pay you, provide company benefits and to fulfil our legal obligations.
2. How we collect data
We use different methods to collect data from and about you including through:
Direct interactions: You may give us your Identity Data, Contact Data and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
– request information on our services
– become a client
– formally appoint us or engage us as a contractor
– apply for employment, work with Emily Harris Photography
– ensuring and protecting the health and safety of employees or contractors, sub-contractors
– become a contractor; and
– submit customer/employee or contractor feedback
Automated technologies or interactions: As you interact with EHP’ website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this, some of it Personal Data, by using cookies, server logs and other similar technologies.
Third parties or publicly available sources: We may receive personal data about you from various third parties and public sources as set out below:
Technical Data; from but not limited to the following parties:
(a) analytics providers such as Google, Squarespace (who host this website) and Vimeo based outside the EU;
(b) advertising networks; and
(c) search information providers.
Contact, Financial and Transaction Data from providers of technical, payment and delivery services.
Identity and Contact Data from data brokers or aggregators.
Identity and Contact Data from publicly availably sources such as Companies House, the Land Registry and the Electoral Register based inside the EU.
3. How we may use this data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
– Where we need to perform a contract we are about to enter into or have entered into with you;
– Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests; or
– Where we need to comply with a legal or regulatory obligation.
We have set out below a description of ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
To process your contract EHP will need to store your data in order to (a) Manage payments, fees and charges (b) Collect and recover money owed to us. Types of data involved in this are a) Identity (b) Contact (c) Financial (d) Transaction (e) Marketing and Communications. Lawful basis for processing this data, including basis of legitimate interest is: (a) Performance of a contract with you; (b) Necessary for our legitimate interests (to recover debts due to us).
To manage our relationship with you which will include (a) Notifying you about changes to our terms or privacy policy (b) Asking you to supply us with customer feedback, EHP will need to store and process data to do this. The types of data will include; (a) Identity (b) Contact (c) Profile (d) Marketing and Communications. Lawful basis for processing this data, including basis of legitimate interest: (a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services).
To enable you to complete a survey or submit customer feedback EHP will store and process the following types of data (a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communication. Lawful basis for processing this data, including basis of legitimate interest: (a) Performance of a contract with you (b) Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business).
To administer and protect our business and the EHP website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) EHP will store and process the following types of data (a) Identity (b) Contact (c) Technical. Lawful basis for processing this data, including basis of legitimate interest: (a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation) (b) Necessary to comply with a legal obligations.
For EHP to deliver relevant website content to you we will store and process the following data (a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications (f) Technical. Lawful basis for processing this data, including basis of legitimate interest: Necessary for our legitimate interests (to study how individuals use our website/products/services, to develop them, to grow our business and to inform our marketing strategy).
EHP will use data analytics to improve our websites, products/services, marketing, customer relationships and experiences. In order to do that we will store and process the following types of data: (a) Technical (b) Usage. Lawful basis for processing this data, including basis of legitimate interest: Necessary for our legitimate interests (to define types of customers for our services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy).
To make suggestions and recommendations to you about recruitment and services that may be of interest to you, EHP will use and process the following types of data: (a) Identity (b) Contact (c) Technical (d) Usage (e) Profile. Lawful basis for processing this data, including basis of legitimate interest: Necessary for our legitimate interests (to develop our products/services and grow our business).
Marketing; EHP want to be accurate in providing you with choices regarding personal data uses. The following mechanisms have been established to control this:
– Promotional offers from us - We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).
– You will receive marketing communications from us if you have requested information from us, or if you provided us with your details when you entered customer feedback form or registered interest in EHS or to receive updates/bulletins and, in each case, you have not opted out of receiving that marketing.
Third-party marketing:
We do not share personal data with third parties for marketing purposes. Emily Harris also runs Classic Yacht TV and Future Classic Yachts and may contact you via these brand names.
4. Can you opt out of marketing messages?
Yes, there are unsubscribe links on these communications. If you want to discuss this, please contact us at anytime.
5. Cookies – when you use our website
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer, if you agree. Cookies contain information that is transferred to your computer's hard drive. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of our sites may become inaccessible or not function properly.
How do we use cookies?
Our websites use cookies to distinguish you from other users. This helps us to provide you with a good experience when you browse our website and also allow us to improve our website. By continuing to browse the website, you are agreeing to our use of cookies. We uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For more information about viewing the cookies dropped on your device, visit the cookies Squarespace uses. These functional and required cookies are always used, which allow Squarespace (our hosting platform), to securely serve this website to you. These analytics and performance cookies are used on this site, as described below, only when you acknowledge our cookie banner. We use analytics cookies to view website traffic, activity, and other data.
This website uses font files from Google Fonts and Adobe Fonts. To properly display this site to you, servers where the font files are stored may receive personal information about you, including:
– Information about your browser, network, or device
– Your IP address
This website is hosted by Squarespace. Squarespace collects personal data when you visit this website, including:
– Information about your browser, network and device
– Web pages you visited prior to coming to this website
– Your IP address
Squarespace needs this data to run this website, and to protect and improve its platform and services. Squarespace analyses the data in a de-personalised form. This website collects personal data to power our site analytics, including:
– Information about your browser, network, and device
– Web pages you visited prior to coming to this website
– Your IP address
This information may also include details about your use of this website, including:
– Clicks
– Internal links
– Pages visited
– Scrolling
– Searches
– Timestamps
We share this information with Squarespace, our website analytics provider, to learn about our website traffic and activity.
Please note that third parties (including, for example providers of external services like web traffic analysis services or video hosting services) may also use cookies, over which we have no control. These cookies are likely to be analytical/ performance cookies or targeting cookies.
6. Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
7. Disclosure of your personal data
We may have to share your personal data with external third parties, not for the purpose of marketing, including contract partners, advisors/consultants, or HMRC.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
8. International transfers
EHP does not transfer personal data outside the European Economic Area (EEA).
Our website is directed to people residing in the United Kingdom. We do not represent that content, available on or through our site, is appropriate or available in other locations. We may limit the availability of our sites or any service described on our site to any person or geographic area at any time.
If you choose to access our sites from outside the United Kingdom, you do so at your own risk.
9. Data security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. More information on where and how your data is kept can be requested by contacting us.
In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
10. Data retention - How long will EHP use your personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, contractual, accounting, or reporting requirements.
To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
More information on retention of data can be requested by contacting us.
11. Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data.
You can:
– Request access to your personal data (make a subject access request);
– Request correction of your personal data if you feel it is inaccurate;
– Request erasure of your personal data;
– Object to the processing of your personal data;
– Request restriction of processing your personal data;
– Request the transfer of your personal data;
– Withdraw your consent to the collection of your personal data.
If you wish to exercise any of the above rights, please contact us. You will not have to pay a fee to access your personal data (or to exercise any of the other rights).
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within a reasonable period of time of one month. Occasionally it may take us longer if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated. If you have any concerns about our use of your personal information, you can exercise your rights via contacting us via email emilyharris.photo@gmail.com
12. Changes to this policy or and our website
We may revise this policy at any time by amending this page or internal documents. Please check this page from time to time to take notice of any changes we make. We may update our website from time to time, and may change the content at any time. However, please note that any of the content on our website may be out of date at any given time, and we are under no obligation to update it. We do not guarantee that our website, or any content on it, will be free from errors or omissions.
13. Intellectual property rights
EHP is the owner and licensee of all intellectual property rights in our website, and in material published on it or sent to you in communications. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.
You may print off one copy, and may download extracts, of any page(s) from our sites for your personal use and you may draw the attention of others within your organisation to content posted on our website.
You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.
EHP’s status (and that of any identified contributors) as the authors of content on our website must always be acknowledged, copyright credited where due. You must not use any part of the content on our sites for commercial purposes without obtaining a licence to do so from us or our licensors.
If you print off, copy or download any part of our website in breach of this policy, your right to use our site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.
14. No reliance on information
The content on our site is provided for general information only. It is not intended to amount to advice on which you should rely. You must obtain professional or specialist advice before taking, or refraining from, any action on the basis of the content on our sites. Although we make reasonable efforts to update the information on our site, we make no representations, warranties or guarantees, whether express or implied, that the content on our site is accurate, complete or up-to-date.
15. Limitation of liability
We will not be liable to any user for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:
– use of, or inability to use, our site; or
– use of or reliance on any content displayed on our site or sent to you.
If you are a business user, please note that in particular, we will not be liable for:
– loss of profits, sales, business, or revenue;
– business interruption;
– loss of anticipated savings;
– loss of business opportunity, goodwill or reputation; or
– any indirect or consequential loss or damage.
Please note that we only provide our website for use related to the business of EHP. You agree not to use our website for any other commercial or business purposes, and we have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.
We will not be liable for any loss or damage caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our site or to your downloading of any content on it, or on any website linked to it.
We assume no responsibility for the content of websites linked on our website. Such links should not be interpreted as endorsement by us of those linked websites. We will not be liable for any loss or damage that may arise from your use of them.
16. Viruses
We do not guarantee that our site will be secure or free from computer viruses. You are responsible for configuring your information technology, computer programmes and platform in order to access our website. You should use your own virus protection software. You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our site, the server on which our sites are stored or any server, computer or database connected to our site. You must not attack our site via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will cooperate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our sites will cease immediately.
17. Linking to our sites
You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it. You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists. You must not establish a link to our site in any website that is not owned by you. Our website must not be framed on any other site, nor may you create a link to any part of our sites other than the home page. EHP reserves the right to withdraw linking permission without notice. If you wish to make any use of content on our site, other than that set out above and with prior written permission, please contact us. Third party links and resources in our website: Where our sites contain links to other sites and resources provided by third parties, these links are provided for your information only. We have no control over the contents of those sites or resources.
18. Applicable law
If you are a consumer, please note that this policy and terms of use, their subject matter and its formation, are governed by English law. You and we both agree to that the courts of England will have exclusive jurisdiction. However, if you are a resident of Norther Ireland you may also bring proceedings in Northern Ireland, and if you are resident of Scotland, you may also bring proceedings in Scotland.
If you are a business, this policy and terms of use, their subject matter and its formation (and any non-contractual disputes or claims) are governed by English law. We both agree to the exclusive jurisdiction of the courts of England.
19. Contact us or make a complaint
To contact Emily Harris Photography, please complete the contact form. This is best way to resolve issues. If you have any concerns about our use of your personal information, you can make a complaint to us via the following ways: via email emilyharris.photo@gmail.com.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address is:
Information Commissioner’s Office,
Wycliffe House
, Water Lane
, Wilmslow, Cheshire
, SK9 5AF